23 October 2016

Experienced User - Michele

This week I would like to welcome Michele to share with us how she uses her organisers.

Hi All, I'm Michele,  and I live in New York  with my fiance, our cat and dog with my son away at college.  Presently, I am an  independent project management contractor which progressed from my work in the marketing within the information technology industry.  

Between assignments I stay very active in the project management community by volunteering with our local chapter of the Project Management Institute (PMI).  

1. When did you start using an organiser?

It was between 1990-1992.  I was very lucky in those days when Filofax was so popular as the "must have" accessory.  Located next to my Manhattan office was a business supply store filled with everything Filofax!  

Then Filofax opened a retail store within my local shopping mall.  I thought Filofax was used mostly by male executives until I read in Madmoiselle that Lori Laughlin of Full House used one.  As soon as I read the article  I rushed to the store next to my office and bought a green pocket Kensington.

2. How has your use of an organiser changed over the years?

In the early years thru 1996 I barely kept it beyond keeping track of appointments and maintenance work on my car.  I moved away from the Filofax once I was home with a baby and used an organizer his pediatrican gave me. Needless to say, my Filofax spent a lot of time stuffed in the drawer.  

In 1996 I became a single mom and that is when I REALLY got serious about my organizer.  I lived alone with my two-year old, and I had to manage a household budget so I would be comfortable paying rent.   I pulled my organizer out of the drawer, and it has never seen a drawer since.  For budgeting finances which I was most nervous about I designed a monthly budget template which I still use today.  

I  record every expenditure in designated categories -- every penny is tracked!.  At the end of the year I do a full tally up and set up budget goals for the upcoming year.  I feel so strongly about these budget sheets that I still maintain them in my archives going back to 1999. 

All my business contacts, meetings and hours spent on contract jobs are noted in my organizer.  I do find using a notebook for work  helps me with my job rather than a ringed binder (which I tried for a year, but I wasn't comfortable using).  

What has evolved is how I use those printed "To Do" pages that come with calendar refills.  I just don't even try to use them anymore.  I have found I need those To-Do's need to be on the day itself or on a "Project Page"

3. Which diary format works best for you and why?

I prefer Week on 2 Pages format as it allows me an overview of the entire week at once.  I do love the monthly overview, but I cannot imagine adding more to my format. 

In 2011 I purchased the Filofax Business 1 Day per Page for the separate work binder I had then, but I did not use it to its full capacity.  This year  for the second time in my organising life I started using 1 Day per Page with Life is Crafted daily inserts.   These inserts are a great organising tool, however I miss my Week on 2 Pages.  

Earlier this summer I purchased on sale July-Dec A5 Week on 2 Pages from Life is Crafted for my new A5 Van der Spek.  I'm totally in love with this layout because in addition to  the vertical view of the week, there's plenty of room to write down tasks, goals, tracking, etc.   

For 2017, I'm going to buy Life is Crafted Week on 2 Pages for both my Personal and my A5. The layouts are completely different, and I think I can have one to "organising" and one for "planning".  I got this idea from Mella's YouTube  Planning vs. Organising video.   

4. What other information do you keep and maintain in your organiser. 
  • My mother's online information.  She is now 87, and she is an avid iPad user.  I have to be ready when I receive emergency calls when she's forgotten a password.
  • My passwords all in code
  • Job Positions I have applied for are written down on the day I apply.  
  • Exercise and weight tracking
  • Project lists for house, vacations, etc.
  • License plate spotting from road trips 
  • Vision board for future events such as my wedding planned for sometime in 2017
5. Do you use a 'system' of organisation, and how does it work in your Filofax? 

I never got into  Getting Things Done or Bullet Journaling.   My "system" is how my organiser is set up consistently year-to-year.  

6. What routines and structures do you use?

I keep track all  of my "meals out" expenditures and my daily weight recording.   Every $ I spend is recorded immediately or I keep the receipt in my wallet until I write it down. I go over what my daily goals and tasks are for the day.  Whatever wasn't important enough to achieve that day is carried over to the next day.

7. Do you use one binder or several, and if several, how do you use them?

Standard Van der Spek is my go to all in one book.  I put everything in here, and it's always next to me to record errands, job applications, meetings, weight, goals, daily tasks $, etc.

A5 Van der Spek started this year as mainly a vision board of photos for future life events and a record of our recent house makeover. By adding the July-Dec  2016 inserts the A5 mirrors the Standard.  I will definately purchase the full year for 2017 inserts as it is such a detailed calendar for the week on two pages.  

Mini Van der Spek is used primarily on the weekends as a wallet or when we are away on a trip.  It's perfect for stuffing currency in the side pockets, a few cards, etc.  I use the calendar for license spotting and for my exercise diary. 

A5 Mustard Finchley is very sentimental and is used for Christmas and holds many sentimental professional notes I've taken over the years.  

Thank you Michele,

If you would like to take part in this series please email steve@philofaxy.com and mark your email 'Experienced Filofax User'

22 October 2016

Web Finds - 22 October 2016

So I hope you have had a good week.

A bit of a mixed bag this week, with a huge internet outage on Friday causing mass disruption we were unable to check as many sites as usual until quite late on Friday night when things started to get back to normal.

So the blog posts the system found might not include all that have been published. However the system will capture any it missed for next week.

Here are some Philofaxy posts you might have missed this week:
  1. Web Finds - 15 October 2016
  2. Reader Under The Spotlight - Erin
  3. Filofax 1992
  4. Free For All Tuesday No. 298
  5. Web Finds - 18 October 2016
  6. My Own 'Pocket Slim'
  7. The Hitchhikers Guide to the Plannerverse - Episode 34 
  8. Free All Friday No 414
So here are the latest Filofax and other brand blog posts from around the Internet. Don't forget to leave a comment on the posts you enjoyed reading, all bloggers enjoy getting comments.
  1. Lord Dodo's Acad-Pad review and giveaway! - She's Eclectic
  2. Filofax A5 Compact – Heritage – Quick review - Looking through a frosty window…
  3. A4 Organizer- Writing Case - Blog Vdsshop
  4. Speakers' Corner Saturday - 353 - Filomaniac
  5. Episode #23 – GTD and The Organized Mind - Getting Things Done®
  6. New Ostrich: Ciel & Rose  - Blog Vdsshop
  7. Meet the new members of the design team - Tash - Mrs Brimbles
  8. Always Take One Step Forward - Time Management Ninja
  9. The 7 Common Mistakes Killing Your Productivity - Strange & Charmed
  10. Filofax Kitchen Cupboard Project - My Filofax Blog
  11. New Webster's Pages Planners now on Blitsy! - five sixteenths blog
  12. Let’s get ready for Christmas… - Planning with Printed Portal
  13. Keeping work at work - Looking through a frosty window…
  14. The 3 Quick Tips For Feeling Productive Right Now! - Strange & Charmed
  15. Planner Pages from Bargain Shops - My Filofax Blog
  16. Make a list of to-dos for the new season - Franklin Planner Talk
  17. Planner Appeal - Tales From A Polk County Girl
  18. Meet the new design team - Hannah - Mrs Brimbles
  19. Carpe Diem Ballerina - Planner setup - Filofax is my world
  • We monitor over 400 blogs and sites, your Filofax/Organiser blog posts could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
  • We can not guarantee people will read your posts, but we know there is a higher chance of people reading your posts and returning to read other posts if you make them interesting with pictures and good hints and tips. Do not forget to give your posts a title... 
  • Your Filofax/Organiser posts could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
  • For some general tips on Filofax Blogging, please see this post
We are on the look out for more people to take part in Reader Under the Spotlight. If you would like to appear in this feature then please contact Steve : philofaxy at gmail dot com  Thank you.


21 October 2016

Free All Friday No 414

When ever I share one of the old Filofax catalogues a common theme to the comments is typically:
'I wish we still we able to buy those inserts these days'
Back in the 1980's and early 1990's there was a huge range of very esoteric inserts available. Some that were not obvious as to how they were supposed to be used!

During the spell when I wasn't using a Filofax and I had been using an electronic organiser the whole range changed (read as - was decimated!)

When I emerged again in 2005 and started using a Filofax again, I was surprised by how much was no longer available. I still had some unused inserts from the 1980's. So I recreated some for my own use, not for commercial use.

It was from recreating some of the old inserts I discovered Philofaxy... and the rest is history!

So do you have any specific insert needs that you have seen in the old catalogues? May be we can create an updated version of some of them.

Since it is Friday, all organiser related topics are welcome as well of course!

20 October 2016

The Hitchhikers Guide to the Plannerverse - Episode 34

Listeners Question.

Cara Jonkers asked in the Plannerology Facebook Group " I would love an episode on how Steve's planning habits / process has changed over the life of the podcasts.

I know you touch on it in most episodes - but the journey to get to where he is now in one podcast I think would be helpful and insightful."

So I was not prepared for this, but I hope that I answered Cara's question well enough.

If you have ideas for future episodes please send them to steve at philofaxy dot com

Show Notes (timings approximate)
00:00 - Introductions
01:00 - The question....
02:30 - Have my planning habits changed?
04:30 - The changes through the year
06:30 - Getting things written down
08:00 - Time Bank
08:30 - Time Investment article in Paper Planning Magazine
09:15 - Splitting your time during the day
10:00 - Motivation
11:00 - Steve's other voluntary work (RSGB ETCC)
15:00 - Project management
16:30 - Dual calendars for Home and Work
17:30 - Going over to one organiser instead of two, the arrival of the A5 Heritage
19:20 - A6 Time Management Inserts
20:00 - What am I using/looking at on a regular basis?
21:00 - Not always carrying my planner away from home!
22:00 - Carrying an A5 all the time
23:00 - Try and pick your size wisely
25:00 - 2017 inserts ready
25:30 - Contextualising tasks and how I use my inserts
27:00 - Regular reviews
28:00 - Podcast workflow
29:00 - Final thoughts

Episode 34 - Listeners Question.

A direct download is also available here: Episode34.mp3

Show notes: A5 docx pdf  Personal docx pdf

NB: A5 is in A4 format so it can be scaled to suit A5 or A6 size. Personal is for printing direct on Personal size paper.

Presenters - Karine Tovmassian and Steve Morton
Editing and production - Steve Morton

Our Websites:
Karine: Plannerology, Karine Tovmassian (IG)
Steve: Philofaxy, Travellers Notebook Times, Mr Philofaxy (IG)

Naturally we would love to hear your feedback on the podcast. If you use iTunes please gives us your rating or reviews of the podcast.

Previous Episodes:

33 - Pens and other writing instruments - A5 docx pdf  Personal docx pdf
32 - Proper storage, care and shipping of planners, rings etc - A5 docx pdf Personal docx pdf
31 - Guest Interview - Louise Umeki - Plannercon 2017 - A5 docx pdf  Personal docx pdf
30 - Form Following Function -  A5 docx pdf  Personal docx pdf
29 - Seasonal To Do Lists - A5 docx pdf  Personal docx pdf
28 - Making and keeping annual goals - A5 docx pdf  Personal docx pdf
27 - Organising the family - A5 docx pdf  Personal docx pdf
26 - Guest interview - Theresa Hall - A5 docx pdf  Personal docx pdf
25 - Guest interview - Ray Blake - A5 docx pdf  Personal docx pdf
24 - Defining the important things from the urgent things - A5 docx pdf  Personal docx pdf
23 - Guest interview with Rita Sedani - A5 docx pdf  Personal docx pdf
22 - Printing your own inserts - A5 docx pdf  Personal docx pdf
21 - How to derail your planning system by over thinking - A5 docx pdf  Personal docx pdf
20 - Digital devices/services and your analogue planner - A5 docx pdf  Personal docx pdf
19 - What To Keep In Your 'Others' Tab - A5 docx pdf  Personal docx pdf
18 - Zombie Apocalypse Preparation - A5 docx pdf  Personal docx pdf
17 - Managing Finances In Your Planner - A5 docx pdf  Personal docx pdf
16 - Planning for those of us who actually can't live without planning, with guest co-host Carie Harling - A5 docx pdf  Personal docx pdf
15 - Automation NirvanaA5 docx pdf  Personal docx pdf
14 - Work Life Balance and Your Planner - A5 docx pdf  Personal docx pdf
13 - GTD Productivity And Using Your Paper Planner - A5 docx pdf  Personal docx pdf
12 - Job Seeking and Keeping - A5 docx pdf  Personal docx pdf
11 - Planner Fail -  A5 docx pdf  Personal docx pdf
10 - Planner Hacks - A5 docx pdf  Personal docx pdf
9 - Planner Planning - A5 docx pdf  Personal docx pdf
8 - Choosing Inserts - A5 docx pdf  Personal docx pdf
7 - How do you carry your planner - A5 docx pdf  Personal docx pdf
6 - Planners on the go - A5 docx pdf  Personal docx pdf
5 - Why would you pay more than the price of a Filofax? - A5 docx pdf  Personal docx pdf
4 - Using Your Planner To Create Permanent Habit Changes - A5 docx pdf  Personal docx pdf
3 - Getting on with two or more planners - A5 docx pdf Personal docx pdf
2 - Where to start your planning journey and why - A5 docx pdf  Personal docx pdf
1 - What size and why....  - A5 docx pdf  Personal docx pdf

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